BRACKNELL & DISTRICT POOL LEAGUE CONSTITUTION

Detailed below is the Bracknell & District Pool League Constitution which all Teams participating in the League will be expected to abide by. For a printable version of the Constitution, please click on the link below.

Constitution
BDPL Constitution Issue Nr. 01 April 201[...]
Adobe Acrobat document [286.0 KB]

 

 

 



LEAGUE STRUCTURE

 

Location:

Bracknell and surrounding districts

 

League:

Winter and Summer Leagues consisting of a minimum of 5 players per

team playing 15 singles frames, together with Singles, Doubles and Team Cup K.O

Competitions.

 

B.C.P.A.

The Bracknell & District Pool League will be affiliated to the Berkshire County Pool

Association, enabling registered players within the league to represent the county

via qualification from the county trials.

 

Interleague:

 

At least one team representing the Bracknell & District Pool League will participate in the Berkshrie Interleage.

 

Champion of Champions:

The Bracknell & District Pool League will enter two teams and one individual

champion per year to represent the league. 

 

Committee:

The committee is currently comprised of six members consisting of a Chairman

and Committee Members who each have specific roles in administering the

league. 

Chairman                                   - Chris Tate

Treasurers                                 - Tommy Brookman

Fixtures / Results Secretary         - John Harling

Webmaster                                - Chris Tate

Committee Meeting Minutes         - Chris Tate

 

 

CONSTITUTION

 

The Committee

 

The Committee will be voted for at the General Meeting, any team being able to propose a member.

 

The Committee may, from time to time wish to co-opt a person to the Committee and are free to do so if they wish. There will be Committee Meetings each month, usually during the first week and all teams are welcome to send a representative to the meeting unless previously advised that it is for Committee Members only. The meetings will ordinarily commence at 8:00pm unless otherwise advised. 


Rules

 

The official World 8 Ball Rules will apply (excl. waived rules F(2), I(1-6), K(11), K(13) and L(2). Copies are available from the EPA website http://www.epa.org.uk/wrules.php. A copy of the rules must be displayed where players can refer to them if necessary. 


Registration

 

Each team will be required to pay a registration fee to register any team per season. All players are to be registered at the start of the season and a telephone contract number and email address (if available) are to be provided for each player. Registration Fees are also required for any player or pair wishing to compete in the Singles or Doubles Knock-out Competitions.

 

Any additional players may be signed on at any time provided they have not played for any other team within the BDPL in the current season.

 

Players must only register for one team for any venue on any night, i.e. for the A or B Team but not for both.


Transfers

 

Should any player wish to transfer from one Team to another during the season they will be required to obtain a written agreement signed by both Captains which must be forwarded to the Fixtures/Results Secretary before the transfer is considered complete. Players will not be permitted to play for more than two Teams within a single season except in exceptional circumstances and only following approval by the BDPL Committee.

 

Players wishing to transfer from one Team to another outside of the season may do so without first obtaining a written agreement signed by both Captains. However, players who have transferred from one Team to another during the course of the previous Winter or Summer League season (whichever applies) will not be permitted to transfer to another Team until the end of that particular season except in exceptional circumstances and only following approval by the BDPL Committee.

 

Score Cards

 

Score Cards will be provided for each match and one Score Card per Match is to be completed.

 

Each Captain will fill in the Card and then exchange with the opposing Captain. A completed Score Card is to be forwarded to the Fixtures/Results Secretary on the evening of the Match. The Captain of the winning team is responsible for ensuring the completed Score Card is received by the Fixtures/Results Secretary.

 

Score Cards must be written out before the match commences and players’ names or the order of play can only be altered at the end of each set of five frames. As Matches are played in three sets of five the second and third set of players need only be written down at the end of the first and second sets respectively. Substitutes must be named on the sheet before the start of the match.


Matches

 

Matches are played on a Thursday evening and should commence promptly at 8:00pm. Matches consist of 15 singles (min 5 max 15 players per team.

 

Three points will be awarded in the event of a win. One bonus point will also be awarded to any losing team achieving a score of 7-8.

 

Team Cup Knock-out Cup Matches will also consist of 15 frames. The first team to win 8 frames will be deemed the winner.

 

Singles and Doubles Knock-out Cup Matches will be a race to 5 frames. Quarter Final Matches will be a race to 7 frames, Semi Final Matches a race to 9 frames and the Final a race to 11 frames.

 

In League and Team knock-out Cup Matches, each frame will be subject to lagging from the break. Two balls of equal size and weight (normally two object balls) are to be placed on, or behind the baulk line. It is recommended that if one player is left handed, they stand at the right hand side of the table to avoid interference with the opposing player.

 

Each player must strike his ball straight down the table, off the foot cushion and back up to the baulk cushion. It does not matter if the ball contacts the baulk cushion.

 

The ball closest to the baulk cushion wins the lag and the winner may choose whether or not to break.

 

Whether one ball has hit the baulk cushion and one hasn't is irrelevant; it is the ball physically closest to the baulk cushion when they come to rest that wins.

 

If the ball hits the side cushion, he jaws of a pocket, goes down a pocket, hits the foot cushion twice or crosses into the opponent's half of the table, that lag will be automatically lost.

 

You may not lag with a cue ball and an object ball as they are not of equal size and weight and the second player must play their ball before the first player's ball has hit the foot cushion.

 

In Singles and Doubles Knock-out Cup Matches, the break for the opening frame will be decided by lagging with subsequent frames being the subject of alternate breaks.

 

Substitutes - A team may nominate a maximum of 6 reserves per night and they may be used in the second and third sets of all Team League and Knock-out Cup Matches. Reserves names must however be included on the Score Card before the start of the match.

 

Age Limit

 

A team may use a maximum of 2 players under 18 years of age per match. All Teams should note that the host Landlord or Landlady must be informed before the Match of any player under 18 and it is left to his or her discretion as to whether or not these players are allowed into the venue or allowed to play. The League shall have no jurisdiction in relation to any resulting disagreement between venues and such disagreements shall not be brought in front of a Committee Meeting. 

 

Late Arrivals

 

In the event of a Team being 15 minutes late for a match, one frame may be claimed at the discretion of the Team present and one frame for every 10 minutes thereafter.


Cancellations

 

In the event that a Team feel that they have to cancel a Match because of extenuating circumstances this must be notified both to the Fixtures/Results Secretary and to the opposing Team Captain at least 4 hours prior to the match. Where possible more notice is preferable. The cancelling Team must re-arrange the match as soon as possible and not later than one month after the original date of the Match, except with prior agreement of both the opposing Team and the BDPL Committee.

 

In the case of a team failing to turn up for a match, the match will be awarded to the team in attendance by 15 frames to 0.

 

Should a Team fail to turn up for three matches within a single Winter or Summer League Season, they will be immediately expelled from the League and barred from participating in the subsequent Winter and Summer Leagues. There will be no refund of the Team Registration, Singles or Doubles Knock-out Competition Fees and all results pursuant to that Team will be expunged.


Referees & Rules

 

All referees are to make themselves conversant with the rules. This also applies to all players. It is the responsibility of the Captains to ensure that this is the case. Home teams are to referee all league games whilst in the case of Team Knock-out Cup Matches, both teams will referee alternate frames. Singles and Doubles Knock-out Cup Matches will not normally be refereed.


Coaching

 

No coaching will be allowed at any time during a singles game. Doubles partners may converse until the cue ball is struck at the beginning of a partner’s turn, after which no conversing may take place until the entire visit is over and that player has left the table.

 

Tables

 

In the unlikely event of a table being unplayable for any reason a re-match should be arranged as soon as possible and the Fixtures/Results Secretary notified immediately. If a table is deemed to be unplayable once a match has commenced this must be rectified no later than the second frame. If not the match will be abandoned and the Fixtures/Results Secretary notified immediately.

 

Lighting

 

Teams are required to have adequate lighting over the table and preferably a canopy. 


Disputes

 

If there is a dispute over the results, the table or the playing of the game, the Score Card should be marked accordingly and NOT signed. The party that disputes the result shall advise the Committee in writing that they wish to register a complaint. The Committee will then invite a representative from each team to the next Committee Meeting, where the matter can be discussed and the outcome decided. If you do not agree with the score on the Score Cards do not sign them, as a signed Score Card forfeits any right to appeal against the result.


Results

 

If the Score Card is not received by the Fixtures/Results Secretary within 3 days of the match i.e. by the Saturday evening, the team for which the score card has not been received will incur a 1 point penalty, suspended for a first time offence. Further penalties will be imposed for each and every occasion on which Score Cards are not received within the stipulated timescale.


Playing an unregistered player

 

Teams will lose that particular frame(s) if a complaint is made and justified by the Opposing Team. 


Disciplinary Action

 

Please refer to Separate Disciplinary Section of the Constitution.

 

Holidays

 

No league games will be arranged for bank holiday weekends or national holidays, except in the case of rearranged fixtures and only when agreed between the respective teams.

 
Team Limit

 

In the case of pubs with one table, there is a limit of 2 teams to be registered per venue per match night. In the case of pubs with two tables, there is a limit of 4 teams to be registered per venue per match night. 


County Players

 

An unlimited number of registered County players may be signed by a team and play per match.

 
League Positions

 

League Positions will be decided on points won, frame difference, frames won, record between tied teams in that order.


Legal Action

 

The BDPL Committee will not accept any threat of legal action in any form, as a result of any decision made by the members of the Committee. The Bracknell & District Pool League is run by individuals who do not get paid for their services. It is condition precedent that any teams wishing to participate in the league do so only by invitation of the Committee.


General Meetings

 

Annual General Meetings will be arranged to coincide with the end of each Winter League season and dates will be advised via the minutes of Committee Meetings and published on the BDPL Website. All teams are eligible to vote at an open meeting, but only one vote per team will be permitted.

 

Any revision or amendment to this Constitution may only be made at an Annual General Meeting subject to prior proposals made in writing.

 

Appendix 1 – BDPL Committee

 

Committee Member Roles are to be clearly defined and are to include but not be limited to:

 

  • Chairman
  • Treasurer(s)
  • Division Masters
  • Fixture / Results Secretary
  • Webmaster
  • Committee Meeting Minutes

 

The Committee will be voted for at an Annual General Meeting to be held on the first Thursday after the final BDPL Winter League Matches/Cup Finals, whichever is the later.

 

The term of any Committee Member will be one year. Any Committee Member wishing to continue to serve on the Committee will be able to stand for re-election. There will be no maximum term.

 

Any Committee Member not attending at least 75% of Committee Meetings, other than for reasons of illness, will not be entitled to stand for re-election for the following year.

 

Any BDPL Team will be entitled to propose a member to stand for election to the Committee. Nominations will be sought one month prior to the AGM and the names of those Nominees published on the BDPL Website.

 

The Committee may, from time to time, co-opt a person to the Committee and are free to do so if they wish.

 

All BDPL Players will be entitled to one vote and voting protocol is to be agreed and notified to all BDPL Teams.

 

Meetings are to be held monthly, unless agreed as not being necessary by Committee Members.

 

The Dates of Committee Meetings are to be published on the BDPL Website and Captains of any BDPL Team will be welcome to attend any Committee Meeting by prior arrangement unless previously advised that it is for Committee Members only.

 

The Minutes of all Committee Meetings are to be circulated to Committee Members and published on the BDPL Website. Any sections considered confidential will not be the subject of publication.

 

Annual Accounts covering income and expenditure for each year’s Winter League, Summer League and Interleague Competitions are to be produced and published for circulation to the Captains of all BDPL Teams prior to the start of the proceeding Winter League season to ensure transparency of League finances. Prior to publication, the Accounts are to be presented first by the BDPL Treasurers for review and ratification at the Committee Meeting immediately prior to the start of the Winter League Season.

 

Appendix 2 – Disciplinary Procedure

 

Disciplinary Matters

 

Instances of unsportsmanlike conduct, threatening or abusive behaviour may result in the player or players in question being the subject of a disciplinary hearing. Any complaint regarding unsportsmanlike conduct, threatening or abusive behaviour or any other actions deemed to bring the BDPL into disrepute must be made in writing to the BDPL Committee with details of any witnesses or other evidence that the complainant may wish to rely on.

 

Upon receipt of a complaint, the Committee will commence the disciplinary procedure.

 

Disciplinary Procedure

 

The Committee will decide whether a Disciplinary Hearing is required or whether another course of action would be more appropriate. If a Disciplinary Hearing is considered necessary, then the procedure will be as follows:-

 

The Committee will write to the alleged offender to advise of the complaint and to request their written response together with details of any witnesses or other evidence he/they may wish to rely upon. The offender’s response is to be provided to the Committee within seven days.

 

The Secretary will write to both the offender and the complainant giving the date, time and venue of the Disciplinary Hearing. The Disciplinary Hearing may be heard in either party’s absence.

 

The Disciplinary Panel will comprise a minimum of three members of the BDPL Committee. A Disciplinary Panel Chairman will be appointed. No person involved with the case may sit on the Disciplinary Panel.

 

Witness statements should be provided in writing to the Committee in advance of the Disciplinary Hearing. Witnesses may be called to the Hearing at the discretion of the Disciplinary Panel.

 

The Disciplinary Hearing will not be open to the League and accurate notes will be taken.

 

The Chairman will open the meeting and ask the complainant to present the allegation against the party concerned.

 

The offending party will be asked to respond to the allegations.

 

Both parties will then be asked to leave the room to enable the Panel to discuss the case.

 

The Chairman will ask the Panel for a decision.

 

Both parties will be asked to return to the room and the Chairman will then inform both parties of the decision. The decision will be confirmed to both parties in writing.

 

The Chairman will also inform both parties of the Appeals Procedure and confirm this in writing, including advising that time limit of the appeal is to be seven days from the date of the Disciplinary Hearing.

 

Appeals Procedure

 

Any appeal must be made in writing and received by the Committee within seven days of the Disciplinary Hearing and must include grounds for the appeal.

 

No person involved with the case may sit on the Appeals Hearing.

 

Membership of the Appeals Hearing will comprise the two Committee Members who were not involved in the Disciplinary Hearing. If Committee Members are not available, then League Members may be co-opted. An Appeals Hearing Chairman may be appointed.

 

The Chairman of the Disciplinary Panel may be called as a witness at the Appeal Hearing.

 

The Appeals Hearing will not be open to the League and accurate notes will be taken.

 

The Chairman will open the meeting and ask the appellant to present his reasons for the appeal.

 

The Panel may call for evidence from any parties it considers necessary.

 

All parties will then be asked to leave the room for the Panel to discuss the case.

 

The Chairman will ask the Panel for a decision.

 

All parties will be asked to return to the room and the Chairman will then inform them of the decision. The decision will be confirmed in writing.

 

The decision of the Appeals Panel will be final.

 

If any expense has been incurred during the Appeals Procedure the offending party may be invoiced for the full amount (or part) so that the League/Committee/Panel Members shall not be out of pocket for their time and effort. If the case if found for the appellant, they will be refunded in the same manner.